How to generate payroll files for your bank?

Note: Currently we support batch payment files for CIMB Bank, Maybank, Hong Leong Bank, RHB Bank, Public Bank and OCBC Bank.

This article explains how to generate payment files that you can upload to your bank to process payments for your employees and the statutory bodies (PCB/EPF/SOCSO). Generating files takes place after you submit your payroll. Before you can do that, you must ensure four things are done.

A. Add Your Company Bank Account

Go to Settings > Company Details > Bank Details section and click on the Add Bank Account button. Then select your Bank and enter your account name and number.

For some banks you will be required to enter specific information for the bank. For example if CIMB is chosen you will be required to enter an organisation code. Please see the bottom of this article for a full list of banks we support for bank file generation and their specific information required.

B. Enter Specific Information for Your Bank

Some information is common to all banks and other information is specific to each bank. We currently support CIMB, Maybank2E, Hong Leong Bank, RHB, Public Bank and OCBC Bank and will include several other banks in the coming months. Below you find what information is required to add to PayrollPanda in order to generate the batch payment files.

1. CIMB 

  • Organisation code: Given by the bank, existing Autopay customers use the same code.
  • Crediting Date: Date when the payments should be deducted from your account.

2. Maybank

2.1 Maybank2E

  • Corporate ID: Given by the bank, also used as log-in to Maybank. Existing Autopay customers use the same code.
  • Crediting Date: Date when the payments should be deducted from your account.
  • File Format: Please ensure to select file format “MY PAY PIPE V4” for Payroll and for Statutory bodies "MY STAT BODY PIPE" during your upload process.

2.2 Maybank2U

For Maybank2U there are two options:

  • Option 1 (Maybank Autocredit Software):
    • Proceed to a local Maybank branch and apply for Maybank Autocredit Software (MAS).
    • Application will typically take 2-3 working days after Maybank's engineers will set an appointment to visit your office and install the software.
    • Once installed you can upload the Batch Payment txt file generated by the PayrollPanda app. Simply upload the file, click proceed and a new file will be generated which you can upload to Maybank2U.
  • Option 2 (Manual File):
    • Login to Maybank2U and download a CSV file. You may then enter all data manually after which you can upload it again. Unfortunately, Maybank2U doesn't allow for this file to be generated automatically.

3. Hong Leong Bank

  • Payment/Transaction Type: Choose Rentas or IBG
  • Crediting Date: Date when the payments should be deducted from your account.

4. RHB

  • Corporate ID: Six digits, provided by the Bank.
  • Payment/Transaction Type: Choose Rentas or IBG.
  • Crediting Date: Date when the payments should be deducted from your account.
  • Note: user required to have Bulk Pay Module, provided by RHB Bank > Reflex Support.

For Payroll file, kindly use Bulk Pay to upload

For Statutory Body file, kindly use Statutory Payment -> EPF/LHDN/SOCSO to upload


5. Public Bank

There are two types of platforms for Public Bank which require a different setup.

5.1 PB ECP Service (www.pbebank.com)

  • Payment/Transaction Type: Choose type of payment from IBG, Rentas or Bankers Cheque/Demand Draft (BC/DD).
  • Organisation code: Three characters (XXX), alphanumeric abbreviation which is provided by the bank. Existing Autopay customers use the same code.
  • Crediting Date: Date when the payments should be deducted from your account.
  • Note: The bank file generated for Public Bank is the payroll file for salary payments and is named BIF. For PCB the file is named PCB-Month_2018.TXT 

5.2 PB Enterprise (www.pbenterprise.com)

  • Crediting Date: Date when the payments should be deducted from your account.
  • Note: User may also download XLS file format, manually key in the data and upload it. 
  • Steps to upload the file are: Download Payroll from Payroll History. Login to PB Enterprise, proceed to File Upload > ECP Payroll/Payment > ECP Payroll/Payment Upload. Kindly upload generated file [18digits].TXT. For PCB the file is named PCB-Month_2018.TXT


    6. OCBC Bank

  • Crediting Date: Date when the payments should be deducted from your account

   

C. Add Bank Account For Your Employees

Go to Manage Employees > click the employee and from the Personal Info tab see the Bank section. Click the Add Bank Button which will open the pop-up to key in the employees bank account details.


D. Add Crediting Date (Per pay run)

When running payroll in step 3, you may be required to enter specific information for your bank. In the example below, CIMB bank was chosen as the company bank account and therefore a Crediting Date field appears.

Once payroll is submitted, the bank files will be included within the payroll zip file. The example below shows the 4 files generated for a CIMB bank account. These files should be uploaded via the customer's online banking website so that the relevant payments to your employees and the statutory bodies can be made.


This help article was compiled for version 0.59.0 of https://app.payrollpanda.my/

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