How to generate payroll files for your bank?

Note: Currently we only support CIMB Bank, Maybank, Hong Leong Bank and Public Bank.

This article will cover how to generate files that you can upload via your bank to process payments for your employees and the statutory bodies (PCB/EPF/SOCSO).

Generating files takes place after you submit your payroll but before you can do that you must ensure 3 things are done:

A. Add Your Company Bank Account

Go to Settings > Company Details > Bank Details section and click on the Add Bank Account button. Then select your Bank and enter your account name and number.

For some banks you will be required to enter specific information for the bank. For example if CIMB is chosen you will be required to enter an organisation code. To see the bottom of this article for a full list of banks we support for bank file generation and their specific information required.

B. Add Bank Account For Your Employees

Go to Manage Employees > click the employee and from the Personal Info tab see the Bank section.  Click the Add Bank Button to open the popup. 

C. Enter Specific Information for Your Bank

When running payroll from step 3 you maybe required to enter specific information for your bank. In the example below CIMB bank was chosen as the company bank account and therefore a Crediting Date field appears.

Once payroll is submitted the bank files will be included within the payroll zip file. The example below shows the 4 files generated for an example CIMB bank account. These files should be uploaded via the customer's online banking website so that the relevant payments to your employees and the statutory bodies can be made.


Banks Supported

Some information is common to all banks and other information is specific to each bank. We currently support CIMB, Maybank2E, Hong Leong Bank and Public Bank and will include several other banks in the coming months.

CIMB

Other information required includes:

Organisation code - given by the Bank. Existing Autopay customers use the same code.

Crediting Date - date when the payments should be credited from your account.

Maybank

Maybank2E/Maybank2U - choose your bank accordingly.

Corporate ID - given by the Bank. Existing Autopay customers use the same code.

Crediting Date - date when the payments should be credited from your account.

File Format - please ensure to select file format “MY PAY PIPE V4” during your upload process.

Public Bank

Payment/Transaction Type - choose type of payment from IBG, Rentas or BC/DD.

Organisation code - given by the Bank. Existing Autopay customers use the same code.

Crediting Date - date when the payments should be credited from your account.

Note: The bank file generated for Public Bank is the Payroll file for salary payments and is named BIF.

This help article was compiled for version 0.39.0 of https://app.payrollpanda.my/

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