This article explains how to generate payment files that you can upload to your bank to process payments for your employees and the statutory bodies (PCB/EPF/SOCSO). Generating files takes place after you submit your payroll. Before you can do that, you must ensure four things are done.
A. Add Your Company Bank Account
Go to Settings > Company Details > Bank Details section and click on the Add Bank Account button. Then select your Bank and enter your account name and number.
For some banks you will be required to enter specific information for the bank. For example if CIMB is chosen you will be required to enter an organisation code. Please see the bottom of this article for a full list of banks we support for bank file generation and their specific information required.
B. Enter Specific Information for Your Bank
Some information is common to all banks and other information is specific to each bank. We currently support CIMB, Maybank2E, Hong Leong Bank, RHB, Public Bank, OCBC Bank and AmBank, and will include several other banks in the coming months. Below you find what information is required to add to PayrollPanda in order to generate the batch payment files.
CIMB Bizchannel has two type of packages which are Standard and BizLite:
1.1 CIMB Standard: The following information is required:
1.2 CIMB BizLite: There is no option to generate the payroll files using a payroll system and upload it to the bank as all the beneficiary information has to be input directly into the Bizlite system when performing the transaction.
For Maybank2U there are two accounts Maybank2u Biz and a Maybank2u standard account with 2 options of payment.
3. Hong Leong Bank
1) Company account number
2) Company name
3) Company ID
4) Employer EPF number
5) Employer SOCSO number
Please note: After you have uploaded the file, you are required to have approval from the payment Authorizer. You will receive a confirmation letter from SOCSO & KWSP within 14 working days. Once you have received their confirmation letter, thereafter you may upload the LIVE Files accordingly (Actual contribution).
To upload the auto-generated bulk payment files you will need to enable the Bulk Pay option which is available for RHB Premium Reflex account. Note that this is only enabled upon request and it may take up-to five working days, therefore we encourage you to request from RHB Bank in advance prior of uploading files (click here for more info).
For the Payroll file, kindly use Bulk Pay to upload it and process the payment.
For the Statutory Body files, kindly use Statutory Payment > EPF/LHDN/SOCSO to upload.
5. Public Bank
There are two types of platforms for Public Bank which require a different setup.
5.1 PB ECP Service (www.pbebank.com)
5.2 PB Enterprise (www.pbenterprise.com)
Steps to Upload SOCSO & EPF for both PBe and PB Enterprise
6. OCBC Bank
1. For the Payroll file, click Upload > Salary and upload it to process the payment.
2. For the Statutory Body files, kindly click Upload > EPF / SOCSO / IRB (LHDN) / ZAKAT to upload.
3. Once your file is successfully uploaded, you will see “Uploaded” in the Upload Status.
C. Add Bank Account For Your Employees
Go to Manage Employees > click on the employee and from the Personal Info tab see the Bank section. Click the Add Bank Button which will open the pop-up to key in the employee's bank account details.
D. Add Crediting Date (Per pay run)
When running payroll in step 3, you may be required to enter specific information for your bank. In the example below, CIMB bank was chosen as the company bank account and therefore a Crediting Date field appears.
Once payroll is submitted, the bank files will be included within the payroll zip file. The example below shows the 4 files generated for a CIMB bank account. These files should be uploaded via the customer's online banking website so that the relevant payments to your employees and the statutory bodies can be made.
This help article was compiled for version 0.59.0 of https://app.payrollpanda.my/
Our award-winning customer care team is here for you.Contact Support